There is an increasing pressure on businesses to reduce paper waste and digitise their work to speed up processes and enhance efficiency, and technology can be utilised to ease this transition.
The first part to a less paper office is converting paper to digital, this is where a powerful scanning solution is needed. Being able to OCR the documents is critical so you can search the document content. Instead of filing paper documents in physical binders on a shelf, taking up space and collecting dust, many firms will store the electronic file in a network folder structure or document management system, which is a great storage repository, but a poor viewing platform. Providing applications to users to allow them to work on the electronic file is critical in stopping them moving back to the paper file.
Whilst it is impossible to have a paperless office, using printing management software will help a firm will also reduce its paper wastage. The different types of printing solutions that companies should look for to reduce paper can range from secure follow me print, so authentication is required at a printer to release the job so that documents aren’t lost at the printer, to print management, where routing and rules are put in place. Email print management will also allow users to only print out the documents that are necessary rather than the whole thread of emails. (See Print Management Solutions for more details)
Nikec Binder helps you manage and organise your documents, by collating files into a single electronic Binder that mimics a traditional ring binder for your ease of use.