There is an increasing pressure on businesses to reduce paper waste and digitise their work to speed up processes and enhance efficiency, and technology can be utilised to ease this transition.
The first part to a less paper office is converting paper to digital, this is where a powerful scanning solution is needed. Being able to OCR the documents is critical so you can search the document content. Instead of filing paper documents in physical binders on a shelf, taking up space and collecting dust, many firms will store the electronic file in a network folder structure or document management system, which is a great storage repository, but a poor viewing platform. Providing applications to users to allow them to work on the electronic file is critical in stopping them moving back to the paper file.
Whilst it is impossible to have a paperless office, using printing management software will help a firm will also reduce its paper wastage. The different types of printing solutions that companies should look for to reduce paper can range from secure follow me print, so authentication is required at a printer to release the job so that documents aren’t lost at the printer, to print management, where routing and rules are put in place. Email print management will also allow users to only print out the documents that are necessary rather than the whole thread of emails. (See Print Management Solutions for more details)
Digital Binder
Nikec Binder helps you manage and organise your documents, by collating files into a single electronic Binder that mimics a traditional ring binder for your ease of use.
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Leading the way in PDF productivity
Power PDF Advanced is the only PDF solution that delivers ease of use and accuracy as never before, freeing you from the compromises of traditional PDF applications.
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Print, Capture and Work like tomorrow
The digital age requires a new way of working: secure, govern and manage your documents with unified printing, document capture and workflow process automation.
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Scanning Workflow
eCopy is simple and intuitive scanning solution that securely transforms paper based documents into electronic format.
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Print Management
Manage printing with advanced print rules and reduce printing with secure printing module.
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Print Management
Manage print routing with print rules and reduce printing with follow me printing module.
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